TRANSFERRED EXHIBITOR - ASSIGNMENT PROCESS

All exhibitors who contracted to exhibit for the 2021 event and made the choice by December 4, 2020 to transfer their contract and deposit to the 2022 event will select their space in advance of the Priority Assignment Process.

To be qualified to participate in the Transferred Exhibitor - Assignment Process, the Exhibitor must meet the following criteria:

  • Transfer their space application by December 4, 2020.
  • Submit their 50% booth space deposit.
  • Have at least 10 priority points

Qualifying Exhibitor appointed contacts who submitted their space application by December 4, 2020 are invited to participate in the Transferred Exhibitor - Assignment Period to be held March 15 – 19, 2021 via telephone. Between, February 22-26, 2021, all qualifying* exhibitors will get an email with their assignment date and time.

*Exhibitors with less than 10 priority points will not require a phone appointment. Show management will place these exhibiting companies in order of their priority number in the best available location. These booth locations will be communicated by April 2021.

Prior to the scheduled space assignment selection time, show management will share a live floor plan view that the contact can access by computer, phone, or tablet at any time. The appointed contact will be able to view a live, up to date floor plan throughout the entire World of Asphalt/AGG1 Process/Period and leading up to the show. Each exhibitor will have a limited amount of time to select their booth space during their appointed time.

If you cannot make your appointed time, please be prepared to have someone represent your company to make a selection. If an appointment should be missed, show management will assign your booth for you based on best available location.

PRIORITY FORMULA

The Priority Formula is used in the assignment of exhibit space. Priority assignment for World of Asphalt and NSSGA’S AGG1 exhibitors will take place virtually.

The Priority Point Formula is as follows:

Years of Membership

X 5


+

Total SF in 2019 show

/ 50


=

Priority

DEFINITION OF YEARS OF MEMBERSHIP –Show Management chooses the company/division with the greatest number of membership years in AEM, NAPA or NSSGA. An exhibitor must be a current member in good standing of AEM, NAPA or NSSGA to have its years of membership used in calculating the membership number.

DEFINITION OF PAST PARTICIPATION NUMBER -- Show Management uses the total square footage purchased by an exhibitor in the 2019 exposition. The total square feet cannot exceed the maximum space sizes (6,000 net square feet in each of World of Asphalt and NSSGA’S AGG1 2019 totaling 12,000 net square feet in both shows). If a company acquired another company(s), the parent company can use the newly acquired company(s) but cannot exceed the maximum space sizes set. Space selection will be based on the above-mentioned priority formula.

PRIORITY ASSIGNMENT PROCESS

All exhibitors who submitted applications before March 1, 2021 will be placed in priority order between April 14 – 16, 2021.

To qualify to participate in the Priority Assignment Process, the Exhibitor must meet the following criteria:

  • Submit their space application by March 1, 2021.
  • Submit their 50% booth space deposit.
  • Have at least 10 priority points

Qualifying Exhibitor appointed contacts who submitted their space application by March 1, 2021 are invited to participate in the Priority Assignment Period held April 14 – 16, 2021 via telephone. On Tuesday, April 6, 2021, all qualifying* exhibitors will get an email with their assignment date and time.

*Exhibitors with less than 10 priority points will not require a phone appointment. Show management will place these exhibiting companies in order of their priority number in the best available location. These booth locations will be communicated by December 2020.

Prior to the scheduled space assignment selection time, show management will share a live floor plan view that the contact can access by computer, phone or tablet at any time. The appointed contact will be able to view a live, up to date floor plan throughout the entire World of Asphalt and AGG1 Assignment Process/Period and leading up to the show. Each exhibitor will have a limited amount of time to select their booth space during their appointed time.

If you cannot make your appointed time, please be prepared to have someone represent your company to make a selection. If an appointment should be missed, show management will assign your booth for you based on best available location.

EXHIBITORS NOT PARTICIPATING IN THE PRIORITY PERIOD

The priority period closes March 1, 2021. For all space applications received after this date, assignments will take place beginning on April 19, 2021. All exhibitors will be assigned space on a first come, first served basis. Assignments will be done on an ongoing basis and communicated bi-weekly via email to the exhibitor contact.

SPACE ASSIGNMENT QUESTIONS?

For questions specific to the priority assignment process, please contact World of Asphalt and AGG1 Customer Service at (414) 272–0943 or email exhibitors@aem.org.